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4+1 ways how to find someone’s email address by their name?

4+1 ways how to find someone’s email address by their name?

Email communication is still extremely important in 2017, especially for off-page SEO activities. Getting the email addresses for influencers’ and potential backlinkers can be a pain, though. So here are some simple methods to help you find someone’s email address using just their name.

Email outreach is still important for off-page SEO. Email is not dead.

Before reacing out, it’s a good idea to build a database to monitor all the influencers / contacts from one spreadsheet.

Usually we use this spreadsheet structure:

Spreadsheet structure

Picture source

And the most important field in that spreadsheet is the email. So how can you find (almost) any email address that you need?

How to find someone’s email address by their name?

1. Simple Google search

In many cases a Google search is enough to get someone’s email address. Simply type [full name + email “address”] to Google.

For example when I was looking for Noah Kagan’s email, I started with Google. The second result helped me out instantly.

find email address by Google search

So I opened the about page of OkDork and simply searched for “Noah”. That was it. Added to the database.

2. VoilaNorbert

VoilaNorbert is a great lead generation and email outreach tool that helps you find email addresses easily.

You only have to add the name of the contact and the domain. Then press “Go ahead, Norbert!”

VoilaNorbert

That’s it! It’s that easy to use.

In the free version you have a limit of 50 succesful email address calls.

3. The manual way

This is the most complicated way to find email addresses by name. It’s still not difficult, though. This manual method has three steps:

  1. Fill the name and domain details in the spreadsheet
  2. Copy-paste the results
  3. Find the email address with Rapportive

Let’s break it down step by step.

Fill the name and domain details in the spreadsheet

In this step you just do the same as you did with VoilaNorbert. Enter the name of the person you’re looking for and the domain they’re associated with. In the spreadsheet these are the yellow cells.

find email address manually

Link to the spreadsheet.

In the green fields you will see the most used email address variations. In the next step we will use those.

Copy-paste the results

For this step you will need your email client. Gmail is perfect. Open a new email composer and add all the results from the green fields to the address field.

Find the email address with LinkedIn Sales Navigator

For this step you will need a third party tool to be installed before the first use. I use Linkedin Sales Navigator, or as most users still know, Rapportive (for Google Chrome or Mozilla) or FullContact.

When you have one of these tools installed, you only need to move your cursor to all the email addresses until you find the one you need.

For example if you are looking for my email address, you will get this as a result:

Rapportive - LinkedIn Sales Navigator

So now you got my email address. This method is really similar to VoilaNorbert, but it’s completely free.

4. RocketReach

RocketReach is an easy-to-use tool that helps you collect email addresses through social media profiles. With its extension you get the most relevant information about who you are looking for.

RocketReach

RocketReach is free for 5 succesful searches a month.

+1: Twitter and other social media

Many people don’t hide their email contact on their social media profiles. Sometimes you easily can find it in this way: by searching for them on Twitter.

If it doesn’t work and you don’t see any hope to get their email address through any way, then try to drop them a line on Twitter. It works with Noah Kagan. 🙂

Twitter email

One last thing to note: make sure you collect the emails in a GDPR compliant fashion and don’t abuse users and their privacy.

Do you have any other methods how to find someone’s email address by their name which worked really well? Don’t hesitate to share it in the comments.

I originally posted this article on blog.intellyo.com.

The technical SEO audit checklist: How to analyze a website?

The technical SEO audit checklist: How to analyze a website?

For many online marketers SEO means building authority links, and that’s it. But what if you can’t rank? Your site can’t be crawled or indexed by Google or your pages are loading so slow that your users leave before hitting your first landing page? The first step for an SEO project should therefore be a technical SEO audit.

Not everyone gets SEO right first time. So if your online performance is not quite as you wanted, don’t worry. Most of us have been there at some point. But what should you do to correct the problem?

To start with, SEO is not black magic. There’s nothing in there you cannot do yourself if you spend the time to really learn it. Because SEO is all about consistent work throughout the lifetime of a site. It’s not waving a magic wand and POOF, you’re ranked #1.

As it is ongoing work, there is a basic flow that drives how SEO works.

analysis - strategy - implementation circle

And first comes Analysis.

Why we do a technical SEO audit

Every time we start a new SEO project, we start with a technical audit.

Many people simply associate SEO with building backlinks. And while backlinks are one of the most important parts of SEO, helping to build your authority, there are better places to start.

A site that cannot be crawled by Google, or one that loads so slowly your users click away, is no good. It doesn’t matter how many backlinks there are if the site is broken from a technical point of view. And that’s before we get to whether your content answers your audience’s questions or is even in the right place to answer them.

Why do we do so when everybody says that SEO is about how many backlinks you can build earn? Sure, backlinks are one of the most important signals for search engines about your website. You need to have links from authority sites to rank well.

But the number and quality of backlinks you have doesn’t really matter if no-one can see your page.

Your content also needs to be in the right place. It has to answer your users questions while entertaining them enough to keep their interest.

And it all takes time to have results. We, SEOs struggle many times to explain clients why we have to work a year before they could see results. John Doherty had some coins on it:

I’ve always struggled to pitch the longterm value of SEO and that it takes time for many reasons:

  • You need to allow time to do the audit
  • You need to allow time to get the work implemented
  • You need to allow time for Google to recrawl everything
  • Building links takes a lot of time if you’re doing it scalably as you build the rest of your business

If you are a subject matter expert just like me, here’s a great guide on how to write the perfect piece of content.

In this guide, I’ll show you how to analyze a website from a technical perspective. For the framework below, I used WebSite Auditor’s structure as the basis.

SEO can be split into three:

  • Technical SEO (crawlability and indexability)
  • On-page SEO (content optimization)
  • Off-page SEO (authority building)

How to analyze a website from a technical perspective?

elements of SEO

As a starting point, let’s start with a non-technical element. Simply open your browser in guest mode and search for your brand or business in Google. Or even better, use Google NCR (No Country Redirect) by searching from google.com/ncr.

Did you see what you wanted? Is your brand on top of the list? Do you have more than one page listed there?

(If your brand name is general, don’t worry if you are not ranking in first position, or even on the first page. In time you will get there.)

If your site ranks as expected, good. Although if it doesn’t, it might be because of technical issues, indexation issues, or even because of a penalty.

If you search for our brand, Intellyo, you will get the main page as the first result and connected services as following. (You won’t see the blog in top results because 1. it’s new, 2. it runs on a subdomain.)

Intellyo search

Even if you are satisfied with the results that you have seen in the SERP (Search Engine Ranking Pages), it’s worth going through this guide and checking all the elements. While writing this article, we discovered a couple of minor possibilities we will fix on our blog.

Indexing and crawlability

I’m not going to dig into how Google Search works and why indexing and crawlability are important. Matt Cutts, former head of the webspam team at Google has a great video about the topic.

So you get it now for sure. If you want to crawl a website’s URLs by yourself, Screaming Frog is probably the best tool out there. It also helps to fetch onsite elements to analyze on-page SEO.

But how do you know if your site or a given page has or hasn’t been crawled and indexed? There’s an easy, special search for that. For the whole site type into Google:

You will see all the pages connected to your site that are indexed by Google. Even if it is a simple page or a subdomain. All of them.

If you want to use a more specialised search, for example to check if your newest blog article is available in Google, you can use the next format:

site search

Now you will only see those articles connected to your search query. This tiny trick can help you to save a lot of time using Google Search.

Resources with 4xx and 5xx status code

You read an article which links to another that attracted your interest. You click. And the link is broken. Really annoying, right?

If you are the site owner you will only see that your users left at some point, seemingly for no reason. That can easily be because of a broken link. It’s even worse when it points to one of your own pieces of content.

So whenever you bump into an issue like the following, get your head around fixing it as soon as possible.

Resources with a 4xx status code refer to client errors. The most well known is 404 – not found. The user was able to communicate with a given server, but the server could not find what was requested.

Resources with a 5xx status code refer to server errors. The server is aware that it has encountered an error or is otherwise incapable of performing the request.

If you are in trouble with status codes, then you can practice it easily in a creative way here: https://http.cat. Or in a less funny way: https://httpstatuses.com.

404 page set up correctly

A 404 page has two main roles:

  • user: gives information that the URL is not found,
  • site owner: it can help you keep users on your site.

It’s really important to let your users know what happened and why they couldn’t reach the content they originally wanted to. 404 error pages should return 404 response code. Sounds obvious, right? I’ll only leave this quote from Search Console Help:

It’s like a giraffe wearing a name tag that says “dog.” Just because it says it’s a dog, doesn’t mean it’s actually a dog. Similarly, just because a page says 404, doesn’t mean it’s returning a 404.

It’s important to give your users the information they need when they hit a 404 page:

  • The information that the page they are looking for doesn’t exist,
  • a navigation bar (or at least a button leading to your home or category page),
  • an HTML sitemap (not an XML one! While XML sitemaps are for search engine spiders, HTML sitemaps are for your users),
  • a search field.

customized 404 page

We haven’t added the HTML sitemap or search field for now, but will as the blog grows. Before designing a 404 page that helps you to retain your users, it’s a good idea to get some inspiration.

Robots.txt file

Robots.txt is a file automatically crawled by robots when they arrive at your website. This file contains commands for these robots, such as which pages should or should not be indexed. It must be formatted based on rules to ensure search engines can crawl and read it.

Fun fact: there’s also a humans.txt which is an initiative for knowing the people behind a website. For example here’s Google’s humans.txt. For more information here’s the website of the initiative.

You can reach every site’s robots.txt by adding /robots.txt to their URL. For example here’s the Intellyo blog’s: https://blog.intellyo.com/robots.txt.

robots.txt

Here you can hide pages you don’t want users to find by using search engines. Typical hidden pages are the admin logins or thank you pages (for newsletter subscription).

Also, here you can link to your sitemap so crawlers find it easier. You can read more on robots.txt in Google’s official guide.

Robots.txt can be dangerous for your website if you modify it for some reason and you forget it. Earlier I had a client who disallowed to index their blog’s URL. It was under construction, it made sense. But after 3 months of work for 2 employees they still couldn’t rank in Google. That was when they asked for help. By simply deleting that one row from their robots.txt their number of sessions grew by more than 10% in a week.

You can restrict indexing in several ways:

  • disallow indexing in your robots.txt,
  • by Noindex X-Robots tag,
  • by Noindex Meta tag.

If you feel like it’s all a bit overwhelming, we can help you with your site’s analysis.

XML sitemap

A good XML sitemap contains all the pages you want to get indexed. Period. So it’s a list of pages accessible to crawlers. You need to update it every time new pages are added to your website. You can do it manually or if you are using WordPress or any other big CMS, you can use an XML sitemap generator plugin.

You can reach sitemaps by adding /sitemap.xml to the URL. Intellyo blog’s sitemap: https://blog.intellyo.com/sitemap.xml.

As you can see, you can add all your site’s pages to the sitemap and also set a frequency for when you would like crawlers to come to your site, the priority of your pages and when they were modified last. For more information follow this sitemap format guide.

You can test and submit Google your sitemap in Google Search Console.

sitemap in Google Search Console

(Yes, we are aware of the errors, it’s on our bug report list.)

Redirects

With redirects you can send your users (and also crawlers) to a different URL. It’s useful when you move your content to another URL. By redirects we are mainly talking about 301 and 302 (or 307) redirects and meta refresh.

www and non-www versions fixation

Websites with www are so old school, right? Still, many users use it while trying to reach any sites. So it’s recommended to have a www and non-www version of your site at the same time. Yet that means you are duplicating your site, so that’s something you need to take care of.

Your developers can set this redirect pretty easily in your site’s .htaccess file (if you are running on Apache server) or in any type of configuration file.

HTTP and HTTPS protocol site versions

Why HTTPS matters?

  • It protects the privacy and security of your users.
  • HTTPS protects integrity of your website.
  • In a test of HTTP vs HTTPS.com, the unsecure version of the page loads 334% slower than HTTPS.

HTTPS is the future of the web. Google even started to use it as a ranking factor.

Although while installing SSL certificates and setting up HTTP/HTTPS versions, webmasters are facing technical issues. If your site’s certification is untrusted or expired, browsers can even prevent users from reaching it.

Additionally, if HTTP/HTTPS versions are not setup correctly, your site will be indexed by Google twice which will mean duplicate content. Duplicate content means a penalty sooner or later.

So it’s really a high priority to set it up correctly with 301 redirects.

301 and 302 redirects

301 Moved permanently

302 Moved temporarily / Found

301 redirects are mainly used when you have duplicate content or your URL is changed and you still would like your users to reach the page. So when you move your content permanently.

302 redirect means that the move is only temporary. According to WebSite Auditor if you use 302s instead of 301s, search engines might continue to index the old URL, and disregard the new one as a duplicate, or they might divide the link popularity between the two versions, thus hurting search rankings.

I heard many times that you have to use 301s to keep 80% of your link juice, otherwise (with 302 redirects) you will lose all of them. Although according to John Mueller both redirects pass PageRank.

Long redirect chains

WebSite Auditor has a great summary about this SEO factor:

“In certain cases, either due to bad .htaccess file setup or due to some deliberately taken measures, a page may end up with having two or more redirects. It is strongly recommended to avoid such redirect chains longer than 2 redirects since they may be the reason of multiple issues:

  • There is a high risk that a page will not be indexed as Google bots do not follow more than 5 redirects.
  • Too many redirects will slow down your page speed. Every new redirect may add up to several seconds to the page load time.
  • High bounce rate: users are not willing to stay on a page that takes more than 3 seconds to load.”

Pages with meta refresh

As a starting point, let’s go with this:

Do not use meta refresh!

What is meta refresh and why not to use it? MOZ’s redirection guide has a great answer for those questions:

Meta refreshes are a type of redirect executed on the page level rather than the server level. They are usually slower, and not a recommended SEO technique. They are most commonly associated with a five-second countdown with the text “If you are not redirected in five seconds, click here.” Meta refreshes do pass some link juice, but are not recommended as an SEO tactic due to poor usability and the loss of link juice passed.

Also, as John Mueller (webmaster trends analyst at Google) said in 2011 in Google’s webmaster central help forum:

Mu: meta refresh

So instead, keep using the permanent 301 redirects.

Canonical tag

As Yoast describes, the rel=canonical element, often called the “canonical link” or “canonical tag”, is an HTML element that helps webmasters prevent duplicate content issues. It does this by specifying the “canonical URL”, the “preferred” version of a web page.

So if you have duplicate content (you have the same content twice or more on you site, or your content is the same as it is on another page) and would like to avoid Google penalties, make sure that you use canonical tags to show the crawlers which one is the original content.

Also, be aware of multiple canonical URLs. If you use any SEO plugin, most of them automatically add a canonical tag to the URL. So if you would like to add a canonical tag, you should rewrite this tag and not add a new one.

Encoding and technical factors

HTTPS pages with mixed content issues

What is mixed content?

Mixed content occurs when initial HTML is loaded over a secure HTTPS connection, but other resources (such as images, videos, stylesheets, scripts) are loaded over an insecure HTTP connection. This is called mixed content because both HTTP and HTTPS content is being loaded to display the same page, and the initial request was secure over HTTPS. Modern browsers display warnings about this type of content to indicate to the user that this page contains insecure resources.

HTTPS is extremely important to protect privacy and security of your users as I mentioned above. HTTPS pages with mixed content degrades this security. To prevent that, browsers may even block that content. So it causes issues with user experience, too.

You have to make sure you don’t have mixed content on your site.

Mobile friendliness

Mobile first. 2016 was a turning point in Google and SEOs life when Google announced mobile-first indexing. It means they use mobile content for all search rankings.

Side-note: they added that, if you don’t have a mobile-friendly page, don’t worry, the desktop version will be crawled.

Basically it doesn’t matter what mobile-friendly solution you use (responsive design, dynamic serving, or fully separated sites), the main point here that your site should support mobile users.

Back in time (until 2016) there was also a mobile friendly tag in Google for the results that supported it. Unfortunately it has since been dropped.

If you are not sure whether your site is optimized well for mobile, you can check it by using Google’s PageSpeed Insights tool. We have more on the topic in our article about competitor website analysis tools.

Frames

Frames have been removed from web standards. Though some browsers may still support it, it is in the process of being dropped.

<frame> is an HTML element which defines a particular area in which another HTML document can be displayed. A frame should be used within a <frameset>.

Using the <frame> element is not encouraged because of certain disadvantages such as performance problems and lack of accessibility for users with screen readers. Instead of the <frame> element, <iframe> may be preferred. So be sure you don’t have any <frame> elements on your site.

(Primary source of Frames part of the article was Mozilla Developer Network)

W3C HTML and CSS errors

W3C (World Wide Web Consortium is the main international standards organization for the World Wide Web. Sites have to be aligned to W3C’s standards.

Crawlers find it easier to crawl through semantically correct markup. This is why site’s HTML markup should be valid and free of errors. Otherwise spiders may miss elements of your site, thus reducing the value of the page. To find the errors with your HTML, you can use W3C’s validator.

While HTML errors can cause serious issues for search spiders, W3C CSS errors can result in issues with the displayed versions of your pages. Basically, your users won’t see what you want them to. It can easily lead to a decrease in user experience. To find the errors with your CSS, you can use W3C’s validator.

Accessibility is difficult. We’re empowering all projects, just as The A11Y Project to help blind visually impaired people to live on a full living standard. Even in the online environment. They have checklists that help your site to be as user friendly as possible.

You can run accessibility auditors on your site to know how visually impaired-friendly it is.

Too large pages

Well, this is a topic where I can’t add a hard number to it as a KPI. Basically the larger your page is, the slower it loads. And as mentioned, the slower your page loads, the more users abandon.

So you have to find the balance. As a thumb of rule I used to recommend to keep your page below 1-2MBs, but definitely below 3 MBs. However, that’s not always feasible.

Try to keep the number of requests your page asks while loading below 50-60, too. If you would like to know how to find out how many requests you ask or how big your page is, follow this article.

URLs

A lot depends on your URL policy.

Often forgotten, but important nonetheless, what is your URL policy? Do you use subdomains? Slugs? How can your URL help your CTR from search engines? Dynamic vs static URLs? User-friendly (readable) URLs? Your URL policy can have a big effect on your SEO.

Dynamic URLs

If the content of a site is stored in a database and pulled for display on demand, dynamic URLs may be used. In that case the site serves basically as a template for the content. (Read more on dynamic URLs.)

If you don’t know which (dynamic or static) URL type is for you, Rand Fishkin has a great summary.

Google Webmaster Guidelines says, “URLs should be clean coded for best practice, and not contain dynamic characters.”

Also, I recommend to use readable URLs as they help your CTR from search engines.

The worst practice I’ve ever seen when a company (a webshop) used dynamic URLs where the slugs of the URLs were changing daily. The company was also paying a marketing company to build backlinks and get referral traffic for them. And obviously, every link was outdated after 1 day so it pointed to a URL that didn’t exist. When I figured out why they had so much traffic on their 404 page according to Google Analytics, I was shocked.

Put simply, make sure your URLs are easy to read for users and search engines.

Additionally, it’s better to avoid long URLs. Keep it under 115 characters and it will be readable by users and search engines.

Links

This is a big topic. How many links and where they go, anchor texts, nofollow or dofollow tags, etc. For now I’m going to concentrate on the real technical elements.

Pages with excessive numbers of links

Too many links and only a few links on a page can be a red flag. Normally I recommend to have more than 5 links on a page but keep it under 100. Over 100 links it can easily be overwhelming for your users.

Dofollow external links

Normally there’s no issue with dofollow links. There’s only one case when it can be an issue: if you link extensively to irrelevant or low-quality sites. Search engines may conclude your site sells links or participates in other link schemes. So you can get penalized because of it.

Mostly it’s avoidable by only pointing to quality sites and contents or using nofollow (you simply have to add rel=”nofollow” attribute to your links) tags.

Broken links

Broken links, even if it’s internal or external, are a bad sign for search engines. It means for them that your site is not up-to-date. It may cause a “penalty”, a downgrade in your rankings. If you’ve missed 1-2 broken links, or even 10-12, don’t worry, though. In reality, there needs to be many broken links for a penalty, just fix them whenever you find them.

You should regularly monitor your links. If it’s broken, resolve it by changing the link, deleting it, or any other way.

Images

Images as visual elements are important parts of your pages. From a technical perspective they have 3 main roles:

  • be able to load,
  • load as fast as possible,
  • have an alt text for those who can’t see the image.

Broken or slow loading images have no direct effect on SEO but reduce the user experience. And the worse the user experience, the higher the bounce rate, and that is a bad signal for search engines. To avoid these issues, you can check two factors:

  • broken images and
  • empty alt texts.

Both can be checked easily and the results from fixing them will be great. So you should minimize the number of broken images. If you do have a broken image, or a server can’t provide the picture for a user, you should have the alt text filled. Alt texts are especially important for those who are visually impaired.

On-page elements

Many SEOs add on-page elements to technical SEO audits. I prefer to have an eye on it while doing an on-page (content) audit. Even though these are the most common items it worth to check if you would add it to your technical audit checklist:

  • empty title tags,
  • duplicate titles,
  • too long titles (preferably below 70 characters),
  • empty meta descriptions,
  • duplicate meta descriptions,
  • too long meta descriptions (preferably below 165 characters).

Trackers

I’m not going to go deep into this topic. There’s only one tool which can’t be missed: Google Search Console.

Google Search Console (GSC)

GSC, or Google Webmaster Tools (WMT) is great for all SEOs. One of the most important features is to see which keywords your visitors searched for before clicking through to your site.You can also see which keywords you rank for, how many impressions you got, how your click through rate was and in which position you rank for those keywords.

GSC is much more than a keyword ranking and traffic tool, though. You get suggestions to improve your site’s search appearance, and you can see your incoming links and internal linking. You can also adjust your indexation (block and remove resources, as well as check your index status) and set everything in connection with crawling, such as crawl stats and errors. Lastly, you can request fetching and rendering, and test your robots.txt and sitemap.

You can reach GSC here, while if you would like to read more about it, you can do so here. To add and verify a site to your GSC account is not difficult. Keep in mind that you can reach your ranking and traffic data for a period of 90 days, so it’s worth exporting this data every 3 months so you can keep hold of everything. Additionally, your data is not in real time, there is a 3-day-long delay.

In connection with GSC I used to check 2 main elements during a technical SEO audit:

  • Is Search Console implemented well? (Do you get your search data?)
  • Is Search Console connected to Google Analytics (GA)?

You can easily connect GSC to your GA from GA by following these steps:

  1. Sign in to your Analytics account.
  2. Click Admin, and navigate to the property in which you want to enable Search Console data sharing.
  3. In the PROPERTY column, click Property Settings.
  4. Scroll down to Search Console Settings (Adjust Search Console). You should see the URL of your website, which confirms that the website is verified in Search Console and that you have permission to make changes. If you do not see the URL, you need to add your site to Search Console.
  5. Under Search Console, select the reporting view(s) in which you want to see Search Console data.
  6. Click Save.

GA - GSC connection

After you save these settings, you can see the results in Acquisition / Search Console menu.

Page load time

As mentioned before, page load time is not a direct ranking factor. Although the slower your site loads, the more users abandon.

 

page load time chart

Kissmerics’ infographic shows that an average user has no patience for a page that takes too long to load:

The more users abandon (the lower successful CTR your site has), the worse your ranking. 

Back in time when Marissa Mayer was a VP of Google, they had an interesting experiment about showing 30 results (against 10) in a SERP. It was pretty catchy for users in theory, but the results were shocking.

“Pages that displayed 30 results each had traffic to them drop an astounding 20%. Google tested the loading difference between the 10 and 30 results pages and found that it was just half of a second.” As Kissmetrics said: Speed is a killer.

OK, I’ve learned how to analyze a website… What’s next?

You should go through this list, keeping your site in your mind. Tools can make your life easier. As a first step, I recommend WebSite Auditor or Screaming Frog to check all the technical elements.

For page load time and tips on how to improve your site’s code, I recommend GTMetrix and PageSpeed Insights. We are planning to write an article about page load time optimization. If you are interested, subscribe to our newsletter and be among the first to be notified.

Even if your site is perfect according to any tool, don’t forget that the most important factor for any SEO and any online marketer or developer is you have to make your users happy. Users are happier if your site loads fast, you don’t have broken links, and so on. And this is your main goal?

Would you add any element to this list? Do you have additional thoughts? Let me know in the comments!

SEO report format for clients: What to include in your SEO reports?

SEO report format for clients: What to include in your SEO reports?

What is an SEO report? It’s a must for any client. Even if you are an employee, you should be ready to show your results anytime. That doesn’t mean it’s easy. What should you cover? What SEO report format should you use? Here we address those questions.

Are you a business owner? Then this is a must read to understand what you should get from your SEOs.

Importance of SEO reports for clients

Business owners want to know what they spend their money on. And Search engine optimization is no exception, whether it’s done internally or by an agency. But most of the time business owners or marketing heads are not familiar with in-depth SEO expressions. Without education, they do not know how it works. And that’s fine. They don’t need to.

Still, agency owners, freelance SEOs and internal experts struggle with creating consistent SEO reports for clients which are easily understandable. This means that many experts who do a great job are not appreciated enough, simply because they’re not understood.

And when clients don’t understand what has been done, they’re not happy with the results, even if it’s excellent. This can affect your clients. Or the dropout of your clients. And this is all because of reporting.

So what to include in your reports?

The short answer is: It depends on the client. Ha, helpful, right? But here’s the thing. We all have a wide variety of customers. Small firms that have no clue about the basics, they only know they NEED SEO. (And then ask for Adwords ads.) The other extreme is when they know what they are doing but have no resources. And those are two completely different projects.

Which means that different reports are needed.

It’s also important to evaluate your own progress. Developing your processes can be one of the most beneficial results of a report.

I always make sure I cover my own effectiveness in my reports:

  • What did I get in the end?
  • How much effort did it take? How much did the tools I used cost?
  • An evaluation of the process and how I did it.
  • Tips on how I could develop the given activity.
  • And General thoughts at the end. For example: should I change my pricing for a given activity?

Normally I don’t show this self-report to clients. But we talk about it with other professionals.

There is one other important point that still needs emphasis:

Vanity metrics vs actionable metrics

This is a huge pain point for me. I’m always trying to educate everybody who I mentor or even just talk to: Do not fall for them! I met way too many marketers who were led to bad decisions based upon these. The worst thing is: they had the actionable metrics they should have used right under their noses.

If you cannot decide if the given data is a vanity metric or not, here is Kissmetrics’ version:

It all comes down to one thing: does the metric help you make decisions? If you don’t, you’re probably looking at a vanity metric.

Vanity metrics make us feel better about our business. But we cannot make actions based upon them. And this is an issue. You always have to consider if a growth metric is a sign of traction or not. We are reporting the value that we create. So if you are the one who reads those reports, challenge it.

For example, look at link builders. In Hungary, I struggled to explain to companies that it’s not just about the number of backlinks. Your link builder got 15 links in a month? Awesome! But let’s dig a bit deeper. Where did they get those backlinks? Link farms? PBNs (private blog networks)? Does it look like natural progress for Google? Are they dofollow or nofollow links? Are your links in the content or in the footer? How did they got those links? Are they added to existing articles? Did they write new content for a site where your url was added? And so many questions can be asked.

Important note that for European clients you can ignore Bing, Yahoo!, DuckDuckGo and every other search engine, as Google has a 92% share in number of searches. Even though Yandex may be interesting for those who are working for Russian market.

What SEO report format do I use?

Usually I break my report into 3 main parts:

  • General overview (What did I achieve?),
  • Technical / Process part (How did I achieve it?)
  • What’s next? (Estimation for the next period.)

This SEO report format contains all the information each individual may be interested in. C-levels may read the general report and estimation. They will then know what they got for their money and what they can expect in the next period. The technical section is for those who understand the details and those we worked with during the given time period.

It’s important that they understand how much effort it took to get those results, as they are the ones who can evaluate the work.

The next part of this article series will be about experimenting with Google Data Studio to create a template for the general and technical part of the report. If you would like to hear about that article as soon as it’s published, subscribe to our newsletter.

General KPIs

This is the part of the report that has to be valuable for even the CMO who doesn’t know or understand all the details of the project. But (s)he may still be interested in the results.

We can split this category into two parts:

  • Traffic and user information, and
  • ROI figures.

There are some core questions the report has to answer in each section:

Traffic and user information

  • How much traffic does the site gain?
  • What is the share of organic search?
  • This question may refer either to traffic from search engines or to all the traffic gained from SEO activities. Referral traffic from guest posting, and good anchor text and links are part of this. Even social traffic can be counted if you are collecting social signals.
  • Do these visitors match the targeted buyer personas based on demographics? If not, SEO strategy or the personas should be changed.
  • Why did readers come to the site? Did they get what they wanted?
  • The best performing keywords, impressions, url clicks and click through rate. Duration on site and clicks/session from search. It can even be broken down for customer sub segments if needed. And compared to other traffic sources.
  • Are they new or returning users?

ROI figures

  • How much income was generated by SEO activity so far?
  • How many micro conversions were generated by SEO activity?
  • How much did all SEO activity cost for the company?
  • What are the best performing landing pages?

Pro tip: ROI figures in a new project can be disappointing in the beginning as SEO has serious effects in the long run. It’s worth to consider excluding this part for the first 3 months or so.

Based on my past experience, it can take up to 6-9 months to see meaningful SEO effect for a given project.

And what questions are less important?

  • How many keywords rank in the 1st position in Google? (First page makes more sense.)
  • Do we rank better than competitor X?
  • I know backlinks are important for SEO. How many of them do we have?

Technical KPIs

The name technical can be tricky. By technical we mean professional details. Usually I split this topic into three, just as with SEO in general:

  • Technical SEO,
  • On-page (content) SEO,
  • Off-page SEO.

elements of SEO

Picture source: The Pitch Education

Technical SEO KPIs
  • Does the site perform well from the point of view of a developer?
  • How many potential visitors do they lose because of the site’s loading time?
  • How was the abandonment rate over time? Which Pages performed the best and the worst?
  • What changes should they implement on the site?
  • How many submitted URLs are indexed by Google?
On-page (content) SEO KPIs
  • What are the search queries that bring the most traffic to the site?
  • Which keywords perform the best based upon CTR from Google? (Clicks/Impressions)
  • Which keywords should be focused on next time?
  • Which landing pages perform the best and the worst?
  • How do users behave on the site?
  • How was the bounce rate in time? Which Pages performed the best and the worst?
  • What was the level of on-page optimization of articles and connected focus (primary) keywords.
  • Does everything fit to on-page SEO rules? Does the title, URL, content, meta description, etc., contain the keyword?
  • Does your internal and external linking work well?
  • Do you have 404 pages because you moved a page and forgot to use 301 internally? Do your users actually find what you refer to?
Off-page SEO KPIs
  • How many backlinks does the site have?
  • Is the backlink profile healthy?
  • Do your site’s backlinks have high authority? Do they have a low spam score? Are they natural? Do you have good anchor texts? Do you have broken backlinks?
  • Does your backlink profile grow (seemingly) naturally?
  • How is your backlink profile when compared to your competitors?

One important question is how to communicate the time spent on planning and execution. This needs to be discussed with the customer. It is always interesting how much time was spent on a project, and how you communicate it can be key. You can do so in person or via bullet points in an email. Even in a presentation. Just be sure to explain all the activities that may not be clear to the customer in a simple, easy to understand manner. They’re not the experts, that’s why they hired you.

What’s next?

Next comes the plan for the next period. Not just for the client, but for you. Depending on your contract, you can do the planning alone or with the client.

When we make a report, we decide on the next steps together with the client. We come up with three scenarios that can be done in the next period.

  • Do we want to focus on new content creation?
  • Content audit or reoptimization?
  • Or do they need new backlinks?

Based on the focus point, we make a soft plan for what can be achieved and harmonize it with their needs.

Summary

To make SEO reporting as simple as possible, we need to focus on developing the process itself. Standardizing the report and automating the creation. Manual vs. automated reporting makes a huge difference.

If you have any thoughts on what questions an SEO report should answer, let us know in comment or even by email. Also, if you liked the article, don’t forget to subscribe. Stay tuned for the next part of the series: How to set up a dashboard based on this SEO report format in Google Data Studio.

Originally posted on blog.intellyo.com.

Competitor website analysis tools: 17 tools to spy like a pro

Competitor website analysis tools: 17 tools to spy like a pro

With competitor analysis so important to your online marketing activities, keeping up to date with their activities is essential. But how do you monitor them? Is it manual, or can you automate it? What tools are there? Well, here you can see some of our favorite competitor website analysis tools.

This is why you should analyze your competitors’ website

Whenever we discuss SEO, we invariably end up talking about ranking #1 for a specific search query. My response is often:

Be as good as your competitors in all SEO factors but one. In that one beat them and you will rank better.

It can be any ranking factor. More quality backlinks for your page or domain, better on-page optimization levels for the given keyword, more social signals, etc.

Sure, it’s not completely true but as a rule of thumb it works.

If you want to beat the competition, you need to perform better than they do. For this, you need tools to analyze what they’re doing. You can take many steps manually, but why would you do so when there are so many competitor website analysis tools?

Many companies struggle to find their proper competitors. This is why we published a guide about how to find your competitors.

In this post we collected 17 tools that can help you speed your analysis up. As a bonus, they are also useful to monitor your own activity. Many of them even help you draw conclusions based on the data.

In this article, you will discover the tools for

  • Website technical analysis
  • Search keyword analysis
  • Link analysis

While you won’t learn the tools for

  • Monitoring competitor mentions on social media
  • Social media and general online presence analysis

The site I’ll use as an example in the article is noble.life, one of our high luxury magazines.

Competitor website analysis tools: Website technical analysis

Website performance check and loading time

1. Google PageSpeed Insights

If you want to make your webpages fast on all devices, you normally start with Google PageSpeed Insights. Here you get a valuation on a scale of 1-100 for mobile and PC. If you perform over 85, great job. If you don’t, you still don’t have to worry about it. They suggest a couple of insights that you should focus on to improve your site.

These values are not only absolute numbers. It worth to compare it to your competitors. If your site performs better here than your competitors’ by 10 points, it won’t be a pain point, whatever the score.

PageSpeed Insights

This tool is free.

2. GTmetrix

GTmetrix is my personal favourite. It uses the results of PageSpeed Insights just like another well-known tool, YSlow’s metrics.

This tool shows you how large a page is and how many requests it asks. It’s loading time isn’t the best in the free version as it runs from Vancouver. With the paid version, you can set it to a European server.

Generally it’s recommended to plan your site so it is no larger than 1-2 MBs. Keep the number of requests below 50-60, too. The larger the site and the more requests you ask, the slower your site will be.

As with PageSpeed Insights, iff you perform better than your competitors by 5-10%, you are good to go.

GTmetrix

This tool is free.

3. WebPageTest

WebPageTest may be very similar to the two tools mentioned tools above, but at Intellyo, we use this one the most often. Why? Well, you can run the tests from 40 different servers and 25 different browsers. On top of that, it gives you an incredible amount of feedback on the given site’s performance.

One of our favorite feature is the video. You can watch a video of how your website loads in different locations.

WebPageTest

This tool is free.

We wrote an article about how we created our own WebPageTest system and how we get more punctual YSlow scores than any of these tools could give us. If you are interested, stay tuned and subscribe to our newsletter to be informed first when we post it.

4. Builtwith

Builtwith is an online tool where you can add any website and discover what tools the developers used when building it. Why is it good for comparison? You will know what CMS your competitors use, what additional plugins they use and so on. It’s well worth a look at their solutions at the beginning. For example, if you don’t know how they have a bigger email list, it may be a special content blocker. Is there any point using retargeting if no-one else is using it in the industry?

This tool is free.

5. Ghostery (browser extension)

Ghostery is similar to Builtwith. It’s a browser extension that lists most of the built in plugins that may affect or follow users. These tools can give you a list of tools that can be interesting for your site.

Ghostery

This browser extension is free.

6. Screaming Frog

If you are looking for an on-page SEO tool that helps SEOs correct all the on-page technical issues, you found it. Screaming Frog also gives you an insight to your user journey. My favourite feature is shows you how many clicks it takes to reach the pages in the site structure.

Screaming Frog

Screaming Frog is free if you want to analyze a maximum of 500 URLs per site. The unlimited version costs £149. SF has to be downloaded and runs on Java.

7. Website Auditor

Link-Assistant’s SEO spider, Website Auditor is pretty similar to Screaming Frog. A bit less technical. A bit more user-friendly. You can immediately compare your site with competitors’ from this tool. The use case is a bit different. If you want to optimize your content on a really high level later, I suggest Website Auditor. Many other activities can be done from one place, like robots.txt and sitemap.xml generation. 

Website Auditor

The free version you can do everything the paid one does, but you can not save it. Website Auditor costs $124.75 for a year. Then you only have to buy the algorithm changes. For more pricing, please visit their website. Also, WA has to be downloaded and runs on Java.

Search keyword analysis

8. SEMrush

For checking competitors’ ranking keywords, I usually open SEMrush first. It shows what keywords the site ranks for organically, keywords’ ranking position in Google, and the estimated traffic for a given keyword. It also helps with keyword difficulty and CPC.

SEMrush

If you are only interested in the top performing keywords of your competitors for a comparison, the free version of SEMrush will do. Otherwise it costs $99.95 for a month.

9. Google Keyword Planner

Google Keyword Planner is the most common tool to check what your competitors organically rank for. It gives you the most punctual data on monthly keyword volume and CPC if you would like to run ads later.

Google Keyword Planner

This tool is free. Although since Google is hiding the exact search volumes, you’ll have to use Google Adwords to get all the search volumes.

10. Alexa

Alexa is a bit old school, but still can be really useful. For example for keyword comparison in between competitors.

Alexa

Alexa’s highlighted features cost $149/ month, but for the first comparison the 7-day trial will do.

11. Spyfu

For paid search reengineering, not only organic, Spyfu or SimilarWeb are the best choices. Here we highlight Spyfu simply because I prefer it to SimilarWeb. 

In the free version, you can get your competitors’ top 5 paid keywords in Google. Additionally, you get an estimation of how much traffic they have from paid search and how much money they spent on it. You can even see the ads they have previously run in your competitors’ ad history.

Spyfu

If the information in the free version doesn’t turn to be enough, Spyfu costs $39 on a monthly basis.

Link monitoring

12. Ahrefs

In SEO, Ahrefs is one of the most popular tools. And it’s not a coincidence. Especially when you are about to analyze backlink profiles. They operate with the biggest backlink database, helping you to have the best picture of your competitors. The tool is much more than a simple backlink analyzer, but for link monitoring it is the best.

There is a 14 day trial, after which you can buy it for $99/month.

13. Majestic

If you are looking for a cheaper alternative to Ahrefs, you should consider Majestic. You still get a decent link profile that can be exported easily and are then free to use it for your given purpose. For comparison, I really like their special metrics, trust flow and citation flow. They also have a comparison feature for two domains.

Majestic

Majestic’s free version should be fine in the beginning, otherwise it costs $79.99/month.

14. MOZ Open Site Explorer

MOZ is the most well known tool for link monitoring based comparison. Open Site explorer is a good free option. It also tells you how healthy your competitor’s backlinks are. Domain Authority and Page Authority are the most well-known metrics for this purpose. 

This tool is free. If you want to use MOZ pro version, it starts at $99/month.

15. Visual Site Mapper

Visual Site Mapper is a free service that can quickly show a map of your site. It will show you the linking structure of the given site with 200 links. If 200 connections are not enough for you, Alentum, the owner of the tool gave access to it on Github.

Visual Site Mapper

This tool is free.

16. Sitebulb

Sitebulb seems to be a really great alternative, or even a better option than Visual Site Mapper, but it’s not out yet. When I heard about it, I immediately subscribed to the early access list. This tool will give you many more insights about pages then Visual Site Mapper. The reporting part can also help with comparison. 

No information about pricing yet.

17. Google Alerts

Google Alerts is my favourite tool to monitor mentions online. It’s really easy-to-use and sends emails about mentions for free. For ongoing monitoring of yourself and your competitors, it’s probably the best option. Except for social mentions.

With this solution, you simply can track keywords or your name. It will show you both those mentions that include a link and those that did not. So you can reach out in real time and ask the author to add a link to your mention. Your rankings in Google will be thankful for it.

This tool is free.

So that’s it, 17 competitor website analysis tools. With their help, you can find many ideas that will boost your presence online. If you have any question about how to use them, let me know in the comments. Also, would you like to see any other useful tool on this list? Add them in the comments!

Originally posted on blog.intellyo.com.